easy2update

easy2update Help Manual

General Overview

easy2update, a comprehensive Content Management system, comes with holistic editing and backup facilities. With enhanced security and easy GUI (Graphical User Interface) this software helps you to manage your site content in your desired format within minutes. Not just this, taking backups of your file and site is as easy as checking in a box. Thus, easy2update helps you break free from the shackles of dependence on your webmaster and thereby secure your site from unauthorized users.

Table of Content

1.

Getting Started

	System Requirements
	Installation

2.

Accessing the Software

	Log In
	Home Page

3.

Manage

	Select Files/Folders
	Other Features

4.

Editing Options

	Standard Formatting
	Applying Colors
	Text Formatting
	Paragraph Formatting
	List Formatting
	Box Formatting
	Hyperlink and Bookmark
	Image
	Flash
	Movie
	Form
	Inserting Table
	Table Size
	Table AutoFit
	Table Properties
	Cell AutoFit
	Cell Properties
	Search and Replace
	Full Screen
	Tag Selector

Delete Options

5.

Backup Facilities

	Auto Page Backup
	Site Backup

6.

Support

	Support
	Help

7.

Security

8.

Log Out

1. Getting Started

System Requirements:

Before installing Easy-site-editor, ensure that your system has the following:

	PHP 4.1.0
	Apache web server

Note: This software runs effectively on all platforms irrespective of browsers and OS type.

Installation:

To get started with easy2update, follow the steps below:

	Unzip the CMS folder that you have received with license
	Upload the CMS folder anywhere within the site for which this is to be used
	Take a note of the exact location path of the CMS folder
	Type this path in the address bar of the browser you are using

Now wait for the installation window (fig.1a) to open up automatically with three sections:

	Site details
	FTP details

Site details -

In this section the following information needs to be filled in to use the software effectively (Fig.1a):

	Backup Enable: Checking it enables Edited page backup function
	Site Backup Enable: Checking i enables complete site backup function
	Root Path: Type in the root path of the folder in which you are unzipping the CMS folder
	Root CMS Path: Type in the exact path of the CMS folder after unzipping it
	Directory Not CMS Edited: Type in the name of the directories that you may not want to be edited.
	File Extension: Type in the file extension for which you want editing, deletion and backup functions
	File Edited in Text Area: Type the file extensions that you wish to edit in text area
	Directory for Backup: Type in your chosen name for the Directory where Auto page Backup will be taken
	Site Backups Directory: Type in your chosen name for the Directory where Site backup will be taken
	Enable Delete Files: Checking in enables Delete action for files
	Enable Delete Site Backup: Checking in enables Deletion action for site backup directory

Fig. 1a: Installation Window (Site Details)

FTP details -

In this section the following information needs to be filled in to use the software effectively (Fig.1b):

	FTP Server Name: Type in the sever name or the IP address of the server name of the site for which you are using the CMS
	FTP User Name: Type in the FTP user name for accessing the server
	FTP User Password: Type in the password for accessing the server
	FTP Directory of CMS: Type in the exact path of the CMS directory in the remote server

Fig. 1b: Installation Window (FTP Details)

Note: The Test FTP Connection (Fig. 1c) link tests the validity of the FTP information provided by you. After providing in all the details, click on this link and wait for the confirmation window to open up.

Fig. 1c: Installation Window (Connection Test)

After providing all the details, click on the “Save Settings” button to enable the settings.

Note: After installation if you want to change any of the settings options click on the “Settings” icon from the menu bar and wait for this same window to open up and follow the same steps as stated above.

2. Accessing the Software

Once the CMS is installed, you will be automatically taken to the following Login Page:

Log In :

For enhanced security, the access to this software is password protected. As soon as you have installed the software, the following login window opens up (Fig.2a).

Fig. 2a: Login Window

Follow the steps below to get into the Home Page and start browsing the software :

	Input the User-name
	Input the Password
	Click on the <Login> button
	Wait for the home page window (Fig. 3a) to open up on your screen

Note: The default user-name and password are “admin”. You can change the username and password through 'Settings' after logging in through the default username and password.

3. Manage

The Menu bar on top of the Home page shows the name and icon of all the links to the various destinations of the site. When logging into the software "Manage" in a sense is the homepage of the software.

Fig. 3a: Home Page

On the header you will find the following:

Announcements: This displays announcements regarding the updated versions of the software

By default the listing of the files and folders that are present under the Root folder is displayed on the screen in a tabular form.

To see the files under any other folder, click on the respective folder. The files under your desired folder will appear in the table. This table has the following four columns:

	Page name: Displays the name of the editable files (Refer Fig. 3a)
	File size: Displays the size of the respective file (Refer Fig. 3a)
	Last modified: Displays the date when a file was last modified (Refer Fig. 3a)
	Action[s]: Functions granted for each corresponding file are as follows: 'Browse' icon allows you to navigate the files present under the folder. This icon is applicable only for folders. 'Delete' icon deletes file corresponding to the icon. To know more details about deleting refer "Delete Options" give below. 'Rename' icon allow the user to rename the corresponding file or folder 'Download' icon enables to download the file or folder in your local machine 'Edit' icon enable the user to edit the file in the editable area. To know more details about the editing refer "Editing Options" give below. 'View' allows to view the file in a pop-up window

To make change(s) in one or more file appearing in the table go to the “Action[s]” column and choose the function and click on it to move further.

Note: To know how to delete files see “Delete a File” in the Help manual. To know how to edit files see “Edit a File” in the Help manual.

Select Files/Folders: You can select multiple files and folders for the following action(s)

Move: Moves the selected file or folder from the current location to the desired location (fig. 3b)

Fig. 3b: Move Selection

Copy: Makes a copy of the selected file or folder to a new location (fig. 3c)

Fig. 3c: Copy Selection

Delete: Erases the selected file or folder from the server. A pop up window will ask for your confirmation of deletion. For more details see "Delete Options" below

Find & Replace : In the selected file(s) you can search for a word and get it replaced by the new one (fig. 3d)

Fig. 3d: Find Replace Selection

Download: Download multiple files and folders to download it in your local machine

Other Features:

Fig. 3e: Other Features

Current Location: Upload files, folders or http://www.easy2update.com/help/images at the present location you are browsing in (Refer Fig. 3e)

Create New Folder: Create any new folder where you can keep files. This folder will be created where you are currently browsing in.

Create New File: You can create any new file in the current location (Refer Fig. 3e)

Select Template : Select an already made template from the '..' button and this template will be used for the created file (Refer Fig. 3e)

Filter By: Filter the current page on the basis of folder, file, .html, .htm, .jpeg, .gif, .zip, and many more (Refer Fig. 3e)

Last Updated: Sort the current webpage on the basis of looking at the last update date (Refer Fig.3e)

4.

Editing Options

easy2update provides comprehensive editing tools like any other reputed editing software (MS Word etc.).

For editing a file follow the steps below:

From the link Manage, find the file you wish to edit

If the file is present under any folder, click on the respective folder and wait for the list of files to appears on the screen

Click on the edit icon against the file to be edited under the Action column

On click the following window opens (Fig. 4a)

Fig. 4a: Editing Options

Note: Files with extension .html or .html will open in an editable area, .jsp or .php in text area and http://www.easy2update.com/help/images will open up in image editor. User can change the following scopes from "Settings" available in the navigation panel.

The icons on the top of the page are the editing tools. Here is a video tour with the overview of tools:

Standard Formating:

Formatting helps you to do the following:

	Format Paragraph
	Change Font Type and Font Size
	Format text as Bold, Italic
	Underline and strike through text

Applying Colors :

In this section you can do the following:

	Choosing and applying Foreground Color from a list of Custom Colors
	Applying Foreground Color from a list of additional list of colors
	Selecting color from the Web Palette by typing in the code
	Selecting color from the Named Color list by typing in the name
	Selecting color from the 216 Web Safe color scheme choice option
	Applying Background Color
	Removing color applied from custom color list

Text Formatting :

Text formatting allows you to do the following:

	Change font type, font style and font size
	Apply Foreground and Background Colors
	Use Line Decoration (Underline, Over line, etc.)
	Use Text Case (Uppercase, Lowercase, etc.)
	Use Mini caps (Small caps, etc.)
	Use Vertical (Superscript, Subscript, etc.)
	Apply Character Spacing
	Undo function

Paragraph Formatting :

Paragraph formatting helps you to do the following:

	Align text
	Apply Word Spacing in the text
	Apply Line Height in the text
	Apply Indentation of the text
	Apply Character Spacing in the text
	Select Text case
	Undo respective actions

List Formatting :

List formatting allows to the following:

	To format a list with Numbers
	To format a list with Alphabets
	To format a list with Bullets
	To format a list with Bullets from other URL
	To apply Left Margin

Box Formatting :

Box formatting allows you to do the following:

	Use Border
	Format the width and color of the border
	Use Margin
	Use Padding
	Apply Dimension
	Resize Box To format a list with Numbers

Hyperlink and Bookmark :

This section allows you to do the following:

	Insert Hyperlink
	Apply Bookmark
	Apply link to Bookmark
	See Preview of Link(s)

Image :

This image editing tool allows you to do the following:

	Insert Image
	Edit the inserted image
	Select Image Alignment
	Insert Border around the image
	Apply Border Color
	Change the Size of image
	Spacing the image(s)

Flash :

This section allows you to do the following :

	Insert Flash image
	Set the size of the inserted image
	Set the background color of the inserted image

Movie :

This section allows you to do the following:

	Insert Movie Clips
	Insert Controls, Status Bar, Display and Auto Rewind options with the clipping

Form :

This section allows you to customize a form and make it user friendly by doing the following:

	Insert Form
	Add Table in the form with specified number of rows and columns
	Edit the Table
	Insert Text Field(s)
	Insert Check Box(s)
	Insert List(s)
	Add Value(s)
	Insert Radio Button(s)
	Insert Button(s) with tags

Inserting Table :

This section allows you to do the following:

	Insert Table with any number of rows and columns
	Customize table with more options available under “Advance Table Insert”
	Add Borders around the table
	Apply Spacing, Padding and Collapse options to customize table
	Use the Horizontal Span Button and the Vertical Span Button Insert Form

Table Size :

This section allows you to customize table/cell by doing the following:

	Edit Table/Cell and customize Table Size
	Insert Row and column
	Increase/Decrease Row and Column Span
	Delete Row(s) and Column(s)

Table AutoFit :

This section allows you to do the following:

	Apply Table AutoFit
	Customize Table Width
	Customize Table Height

Table Properties :

This section allows you to do the following:

	Apply Table Alignment
	Apply Margin around a table
	Set Border around a table
	Use Cell Spacing
	Use Collapse of cell(s)
	Use Cell Padding

Cell AutoFit :

Cell Auto Fit allows you to do the following:

	Apply Fixed Cell Width in Pixel/Percent
	Apply Fixed Cell height in Pixel/Percent

Cell Properties :

This section allows you to do the following:

	Use Vertical Text Alignment in a cell
	Apply Horizontal Text Alignment in a cell
	Apply Padding in a cell
	Set White Space in a cell
	Set and undo Background Color in a cell
	Set Image Background Color

Search and Replace:

This section allows you to do the following:

	Search a text item
	Replace a text item on the entire page

Full Screen :

This section allows you to do the following:

	View the page in Full Screen mode
	View the page in Default Screen Size mode

Tag Selector :

Tag selector allows you to do the following:

	Select Tag for a Current Element
	Select New Tag for a text item on the page
	Remove Tag
	Move the Tag Selector menu from the bottom of the page to the top
	Move the Tag Selector back to the Default Position

At the end of the page you can see five tabs which allows the following actions(s):

Save Draft : Save the edited file as a draft in a temporary file but it will not be saved in the server(Refer Fig. 4a)

Save & Continue: Changes are saved in the server and user can continue working on the same interface

Save & Exit: Changes are saved in the server and user returns to the previous page (Refer Fig. 4a)

Save As : Save the file with a different name (Refer Fig.4a)

Close: Closes the editing interface

Delete Options

easy2update allows you to delete files individually as well as the unwanted backups taken.

For deleting a file follow the steps below:

Click on the Folder containing the file you want to delete

Wait till all the files in the selected folder appear on the Table

Click on the “Delete” icon against the file to be deleted

On click a Dialogue Box appears to confirm the delete action

Click “OK” button to confirm the delete action (fig. 4b)

Fig. 4b: Delete Action Confirmation

5. Backup Facilities

Auto Page Backup :

To enable auto page backup functionality, click on the settings icon visible on the top of the page. Now wait for this window (fig. 5a) to open up on your screen:

Fig. 5a: Enable Auto page Backup

Just follow the steps below:

	Click on the check in button to the right of “Backup Enable” option.
	Scroll down and click on “Save Settings” button

To view Auto page Backup of the pages you have edited, go to “Auto Page Backup” icon visible on the top of the page. On clicking, this icon opens the following window (fig. 5b):

Fig. 5b: View Auto page Backup

This page lists the following:

	Backup Name: Path where the backup file is saved.
	No. Of files: No. of edited versions of the same file kept.
	Total Size: Total size of the directory containing the various edited versions of a file

To perform further actions on the backup files listed here go to the “View List ” option in the extreme right corresponding to each Backup page name. On clicking “View List ”, the following window appears on your screen (fig. 5c):

Fig. 5c: Action on Auto page backup

Corresponding to each file name you will find three icons representing the following actions respectively:

	View: On click, the last modified version of the respective file opens.
	Restore: On click, the following window will open with a dialogue box (fig. 5d)

Fig. 5d: Restore backup file

Click on “Ok” to restore the file to its original location or “Cancel” to reject the action.

The next window (fig. 5e) that opens confirms that this backup file replaced the original file in the respective location

Fig. 5e: Confirm restoration

Delete: On click, the following window pops up (fig. 5f)

Fig. 5f: Delete backup file

Now, click on “OK” to confirm delete action and wait for the following window (fig. 5g) to open up or “Cancel” to reject the action.

Note: The windows confirming every action performed contains a link “<< Back to Auto Pages Backup”. Click on this link to go back to the Auto pages Backup page for some other action.

Site Backup :

Site Backup function allows you to take automatic backup of all those pages of the site which were edited even once. To enable Site backup functionality, click on the settings icon visible on the top of the page.
In the settings window that pops up, just follow the steps below:

	Click on the check in button to the right of “Site Backup Enable” option.
	Scroll down and click on “Save Settings” button

To view Site Backup of the pages you have edited, go to “Site Backup” icon visible on the top of the page. On clicking, this icon opens the following window (fig. 5g).

Fig. 5g: Site Backup listing

This window displays the following:

	Date and time when Backup of the site was taken from time to time
	Total size of the backup folder

On the extreme right, the “Action” column allows you to perform the following actions:

	Restore
	Delete
	Download
	Mail
	Remote Backup

Restore: This allows you to restore a previous version of the site to its original location and replace the existing version. To perform this action, click on the “Restore” icon under the Action column and wait for this window to open up on your screen (fig. 5h)

Fig. 5h: Confirmation of Site backup restoration

Delete: This allows you to delete the backup folders of the site. To perform this action click on the “Delete” icon under the Action column and wait for this window to open up on your screen (fig. 5i).

Fig. 5i: Delete Site backup

Click on “Ok” in the dialogue box to confirm the action and wait for the confirmation window to pop up

Download: This allows you to download backup folders of the site. To perform this action click on the “Download” icon under the Action column and wait for this window to open up on your screen (fig. 5j).

Fig. 5j: Download Site backup

Click on “Save” in the dialogue box to confirm the action and wait for the confirmation window to pop up

Mail: This allows you to mail the backup folders of the site to any mail id. To perform this action click on the “Mail” icon under the Action column and wait for this window to open up on your screen (fig. 5k).

Fig. 5k: Mail Site backup

In the 'From' write your mail id and in 'To' mention the ID of the person to whom you want to sent. Click 'Send' to perform the action.

Remote Backup: This allows you to send a backup of the site to any remote server. The backup file will reach the remote server in a zip file. To perform this action click on the “Remote Backup ” icon under the Action column and wait for this window to open up on your screen (fig. 5l).

Fig. 5l: Mail Site backup

Mention the 'Host' name with proper 'username' and 'Password'. Click 'Submit' to perform the action.

Note: By checking on the “Site Backup enable” option on the settings page you are allowing to take automatic backup of the pages that are edited once or more. But in case you want to take the backup of the whole site including even those pages which you haven't edited so far but might edit in the future, just follow the steps below:

6. Settings

General Settings : It allows you to allot general features to your website . For more details please look at the Installation Guide.

Change Password :

At any point of time while using easy2update, you can change your password for enhanced security.

To change password follow the steps below:

	Click on the “Change Password” icon on the menu-bar at the top of every page
	Wait for the following window to open (Fig. 6a)

Fig. 6a: Change Password

Now, do the following:

	Type in the old password
	Type in the new password
	Type in the new password for confirmation
	Click on the <Submit> button and wait for the confirmation window (Fig. 6b) to open up

Fig. 6b: Password Change Confirmation window

Note: To check the change in password, click on “Logout” and login again.

7. Support

easy2update comes with a full proof support system. Consult the following:

	Support:
	Click on the “Support” link from the menu bar to open the easy2update support contact information.

	Help:
	If you need help to understand the usability and/ or functionality of the software or any part/ section of it, click on the “Help” icon at the menu bar. This User Manual of the software opens up to explain in details the usability and functionality of all the sections/ parts of the software.